Policies & Procedures

Policies and Procedures

206A Coalition General Provisions

206A.01 Policy Development & Approval Process 206A.02 Discrimination 206A.03 Non Employment Related Grievances 206A.04 Suspected Fraud and Reporting 206A.05 Disaster Preparation 206A.06 Confidentiality & Privacy Protections 206A.07 Honoria 206A.08 Whistleblower Protection 206A.09 Website Privacy

206B Coalition Member Responsibilities

206B.01 Ethical Standards 206B.02 Board Member Recruitment 206B.03 Conflict of Interest

206C Human Resources

206C.01 Staff Ethics 206C.02 New Employee Introductory period 206C.03 New Employee Orientation 206C.10 Equal Opportunity Employment 206C.11 Sexual-Other Unlawful Harassment 206C.12 Disability Accommodation 206C.13 Immigration Law Compliance 206C.14 Drug Free Workplace 206C.15 Personnel Records 206C.16 Employment Related Grievances 206C.19 Executive Director Policy 206C.20 Roles of Coalition Staff 206C.21 Hiring Retention of Employees 206C.22 Employee Classifications 206C.23 Employment Application Criminal Background Checks 206C.24 Employee Time Sheets 206C.25 Attendances Absences 206C.26 Incentive Bonus Payment Policy 206C.27 Employee Discipline 206C.28 Employee Termination 206C.29 Employment Verifications & Letters of Reference 206C.30 Exit Interview 206C.31 Rehire Former Employees 206C.40 Employee Salaries 206C.41 Hours of Work 206C.42 Pay Period 206C.43 Wage Administration 206C.44 Administrative Pay Corrections 206C.45 Social Security 206C.46 Other Pay Deductions 206C.47 Overtime 206C.48 Employee Travel 206C.49 Employee Performance Appraisals 206C.50 Personal Checks - Pay Advances 206C.60 Health Insurance Coverage 206C.61 Employee Term Life Insurance 206C.63 Holidays 206C.66 Retirement Benefits 206C.67 Time Off to Vote 206C.68 Bereavement Leave 206C.69 Jury Witness Duty 206C.71 Continuation of Health Coverage COBRA 206C.72 Worker's Compensation Insurance 206C.73 Personal Extended Leave without Pay 206C.74 Paid Time Off 206C.80 Dressing Grooming Standards 206C.81 Mobile Cell Phone Usages 206C.82 Personal Telephone Calls 206C.83 Electronic Communications 206C.84 Smoking 206C.85 Public Relations 206C.86 Clean Work Areas 206C.87 Return to Work Policy 206C.88 Media Requests 206C.89 Infant at Work Program Policy 206C.90 Conduct on the Job 206C.91 Suggestion - Ideas 206C.92 Dual Employment 206C.93 Confidentiality - Intellectual Property 206C.94 Coalition Social Functions 206C.100 Security 206C.101 Parking 206C.102 Injuries 206C.103 Employee Tuition Reimbursement Benefit

206D Operations

206D.01 CEO Levels of Authority 206D.02 Data Security 206D.03 E-Signature Policy 206D.08 Very Important Partner Donation Program 206D.09 Very Important Partner Volunteer Program 206D.10 Agency Vehicle Policy 206D.12 Tangible Personal Property 206D.13 Prior Approval for Capital and Administrative Expenses 206D.14 Depreciation & Useful Lives 206D.15 Capitalization of Property 206D.17 Lost or Stolen Property 206D.18 Surplus Inventory

206E Record Retentions

206E.10 Designation of Deputy Custodian 206E.12 Retention Storage Retrieval of Records 206E.13 Responding to Public Record 206E.14 Authorized Destruction of Records

206G Early Learning Program

206G.02 Internal Monitoring of Program Budget Threshold Expenditures

210A Contractors

210A.01 Contract Management 210A.02 Contract Requirements

220A Program Quality Standards

220A.01 Parental Access and Choice 220A.02 Staff Development Registration Attendance Policy 220A.28 Disaster Relief – Family Support 220A.29 Disaster Relief – Provider Support

240A Finance and Budget

240A.01 Accounting Practices 240A.02 Chart of Accounts 240A.03 General Ledger 240A.04 Cost Allocation Plan 240A.05 Financial Reports 240A.06 Support Documentation 240A.07 Independent Audit 240A.08 Program Income Stand-In Costs 240A.09 Procurement of Commodities Contractual Services 240A.10 Budget Preparation and Use 240A.11 Bank Accounts 240A.12 Purchase Authorization Invoice Processing 240A.13 Receipt of Funds Contributions Grants 240A.14 Cash Disbursements 240A.15 Payroll Processing 240A.16 Insurance Bonding 240A.17 Petty Cash 240A.18 Check and Cash Receipts 240A.19 Cash Management 240A.20 Allowability of Costs 240A.21 Ongoing Coalition Monthly Expenses 240A.22 Prior Year Revenues and Expenditures 240A.30 Quality Initiatives Invoices Processed 240A.41 Credit Card Usage 240A.42 Internal Coalition Budget Invoices Expenses 240A.51 Travel Advances 240A.52 Per Diem 240A.53 Conferences & Conventions 240A.64 Reporting of Internal Controls 240A.65 Internal Controls

400 School Readiness Program

404A.01 Single Point of Entry and Waitlist Procedures 404A.02 At Risk Enrollment Guidelines 404A.03 Child Care Resource Referral 404A.04 School Readiness Enrollment Guidelines 404A.05 Teen Parent Program Reporting Guidelines 404A.06 School Readiness Termination of Services Guidelines 408A.01 School Readiness Provider Eligibility Determination 410A.01 Protective Services Children Jurisdiction 430A.01 Contract Monitoring 430A.02 At-Risk and TANF Internal Procedures 430A.03 School Readiness Provider Post Attendance Audits 430A.04 School Readiness Program Compliance 430A.05 School Readiness Child Developmental Screening 430A.06 School Readiness Child Assessment 440A.01 Provider Reimbursement Rate 440A.02 Child Absences 440A.03 Co-Payment Fee Adjustments 440A.10 Slot Management

500 Voluntary Pre-Kindergarten Education Program

510A.01 VPK Child Eligibility Determination 510A.02 VPK Child Enrollment Process 510A.03 VPK Program Monitoring 510A.04 VPK Provider Eligibility Determination 510A.05 VPK Compliance Enforcement

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